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Program Registration
How To Sign Up
Advance registration is required for all events.
- For each event you want to attend, complete the registration form. Be sure to fill out both sides.
- Completed forms and payment can be dropped off at any of our Service Centers or mailed to:
Girl Scouts of Central and Western Massachusetts
81 Gold Star Boulevard
Worcester, MA 01606
Attn. Event Registration.
- Registrations must be received in the mail or in person. You cannot reserve spaces over the phone or via e-mail.
- Events fill on a first come, first served basis, so register EARLY.
- For all overnight programs, adults must be registered Girl Scouts and must have completed a CORI check prior to participating in the activity with the troop/group.
Fees
Please note whether the event fees are “per girl” or “per person.” For events listed as “per person,” fees must be paid for all adults in attendance as well as girls.
Deposits
A 50% deposit will be accepted for events costing more than $50 per person. You will receive an invoice for the remaining 50%, which must be received by the end of the business day on the date registration closes.
Cookie Credits
Unexpired cookie credits can be used toward any council event fee unless otherwise noted.
Gift Cards/Gift Certificates
Gift Cards and Gift Certificates issued by Montachusett, Pioneer Valley or Western Massachusetts Girl Scout Councils will be accepted for all Girl Scouts of Central and Western Massachusetts programs. To use, simply submit with your registration form.
Financial Assistance
Financial assistance is available to registered girls in Girl Scouts of Central and Western Massachusetts. Every effort will be made to assist girls participating in council-sponsored events. Forms are available at the Service Centers, on our website and from your membership staff.
Refunds
A written request for a refund for events sponsored directly by Girl Scouts of Central and Western Massachusetts must be received by the registration deadline. A $2/individual registration or a $5/group registration administrative fee will be subtracted from the refund. In the case of illness, a refund minus a $5 cancellation fee will be issued if the request is made in writing and the space can be filled. There will be no refunds for no shows.
Several programs are sponsored in conjunction with community organizations. Refund policies for these programs are at the discretion of these organizations.
Cancellation Policy
Girl Scouts of Central and Western Massachusetts reserves the right to cancel events due to insufficient registration or inclement weather. Only those people who have registered will be notified of cancellations and changes. In the case of inclement weather, registered participants will be contacted by the preferred method of communication indicated on their registration form. Specific information regarding weather cancellations will be included in your confirmation letter.
Several programs are sponsored in conjunction with other community organizations. Cancellation procedures will vary and are at the discretion of these organizations.
Bring a Friend
Girls who are not currently registered Girl Scouts CAN become members and attend events. Simply include an additional $10 with the event payment for the first event they want to attend. This will give them access to all events for the membership year (through September 30, 2008).
Please indicate on the registration form how we can assist with special needs (health, dietary, mobility, etc). Every effort will be made to accommodate the needs of all girls and adults.
Tag-a-longs
A tag-a-long is any child, infant, toddler or someone other than the specific age-level served at the event. No tag-a-longs are allowed at council-sponsored events. If you have an older Girl Scout (Program Aide or Leader-in-Training) helping with your group who wishes to attend, please call the person listed in the event description.
Attending Events as a Group or Individual
Within each event description it is noted whether the event is for:
- Groups
- Individual Girls
- Girls w/ an Adult
- Individual Adults
Attending as a Troop/Group
For the purposes of space and clarity, the word “group” refers to all troops and groups.
When attending as a group, leaders are expected to maintain proper girl/adult ratios*, have all necessary health forms and permission slips, have completed appropriate training and have submitted applicable paperwork as required for any field trip.
* We strongly discourage groups from bringing adults in excess of the girl/adult ratios listed in “Safety-Wise.” If you have extenuating circumstances and feel additional adults are necessary, call the person listed in the event description. Extra adults cannot always be accommodated.
Attending as an Individual
Events listed as open to “Individual Girls,” “Girls w/ an Adult,” or “Individual Adults” are open to any Girl Scout member regardless of whether they are a member of a troop/group or if they are registered as a Juliette or individual member. For example, if a girl’s troop is not attending an event, but she wants to attend, she can attend independently.
For events listed as open to “Girls w/ an Adult,” girls must attend with an adult chaperone (a parent/ guardian or person over the age of 18). This adult is responsible for supervising the girl throughout the event.  |